2/15/2024 0 Comments Time block plannerAlso group together tasks that you tend to do sporadically throughout the day such as emailing, texting and social media. Once you have your time estimates, take a look at your tasks and group together the ones that are similar – called “task batching”, mentioned above. That’s because we often tend to underestimate how long it takes us to do things. When you’re just starting out with your time blocking, it’s always a good idea to overestimate. Once you have your full task list, it’s time to estimate how long it takes you to complete each of the tasks on it. If it’s part of your day, it belongs in the time block. Don’t skip anything, no matter how insignificant it might seem. That being said, sit down and write out everything you do on a day to day basis, from waking up to showering to eating breakfast, driving to work, etc. That’s because time blocking is about planning your day for efficiency and building good time management skills, not about checking things off a list. While a to-do list would omit things you do every day like cooking lunch, going for a run, picking up and dropping off kids from school, Facebook scrolling or even stopping by a café and having a slice of vegan carrot cake and a flat white, the time blocking method asks you to include those things. It is literally breaking down every single activity of your day into scheduled blocks. Now that you understand why you should use time blocking, it’s time to set up your own personal time blocking method on your favorite digital planner.Īs mentioned already, time blocking is different from a to-do list. Steps to start time blocking on your iPad or tablet Time to exercise or work on a side project or go out to dinner with your partner or enjoy an activity with your family. When you finish your work in four hours instead of eight, for example, that means more time for leisure. When you’re more engaged and focused at work, you’re more productive. Perhaps the cherry on top of time blocking is that it will free up more time. If, for example, you need to come up with invoices for digital wedding invitations for three different clients, why not do those tasks all together rather than having to get into that mindset three different times during the day? Task batching saves time and improves the quality of our output by taking advantage of flow. Task batching is all about grouping similar tasks together so you can take advantage of the momentum of your focus and mindset to knock out several similar tasks in a row. By blocking off a time to respond to emails and texts, you take control of your time and achieve more focused work slots.Īnother great aspect of time blocking is task batching. Those micro-interruptions take away your focus and end up costing you time at the end of the day. Someone comments on your Instagram photo, you reply. If you get an email, you want to return it right away. ![]() Most people tend to be slaves of their phone notifications. In addition to taking advantage of your natural productivity rhythms, time blocking also cuts down on distractions and interruptions. This is a great way to trigger you into a winning attitude, tackling the monster head-on instead of using your precious peak energy time to knock out the easy tasks and hoping that big bad task will magically disappear by the end of the day. If you’re not a morning person but your energy tends to kick in around 11am after your second latte, then that’s when you should schedule your most difficult, dreaded tasks. With time blocking, you will analyze your habits and energy level throughout the day. That means that you can push the tasks you dread to the end of your list, letting your day pass with the build-up of anxiety to that task you just don’t want to do. With a to-do list, for example, there’s no order to the tasks on it. Time blocking’s goal is to keep you on task as much as possible and help you develop routines to keep you productive when working. Time blocking is different from just scheduling your planner or making a to-do list. ![]() In the last couple of years, time blocking has gained a lot of fans among people of all stripes, from entrepreneurs to writers to artists and working parents- people everywhere are praising time blocking for helping them stay productive and increase work-life balance. ![]() It’s often credited to mega entrepreneur Elon Musk who commented that he worked in 5-minute time blocks when he was chairman of Tesla and SpaceX. Time blocking is a productivity method where you schedule your daily work and activities into scheduled “blocks”.
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